Your team meetings could be better. Much better. People zone out, check their phones, or wish they were somewhere else. Time gets wasted, momentum slows, and brilliant ideas stay locked inside quiet team members' heads. But what if your meetings energized everyone involved? What if they sparked innovation and drove real progress?

Make meetings count with these ChatGPT prompts. Copy, paste and edit the square brackets in ChatGPT, and keep the same chat window open so the context carries through.

No one wants another boring meeting that starts with awkward small talk. Those cringey icebreakers make everyone wish they'd stayed in bed. You know the ones. "Tell us what animal you'd be" or "Share your weekend plans." But there's another way. Find questions that spark real conversation. Questions that make your team think bigger about what's possible. Start your meetings with energy that builds momentum, not small talk that kills it.

"I lead a team of [describe team size and roles] and we meet [frequency] to discuss [typical agenda items]. Create 5 engaging icebreaker questions that inspire big thinking and relate to our work. Each question should take under 2 minutes per person to answer and spark meaningful discussion."

The meeting is 30 minutes but the agenda lists topics that would take all day to cover. We've all been there. Don't over promise what a meeting can deliver. Use this prompt to downsize the talking points and save the rest for emails. Make your meetings tight and focused instead of sprawling and vague. Your team will thank you.

"Help me structure a [duration] meeting for [number] team members about [topics]. Suggest which agenda items to keep in the meeting and which to handle another way - over email for example. Create a minute-by-minute schedule that leaves room for discussion. Include time estimates for each section and transition points between topics."

Some team members dominate while others stay silent. Good ideas get missed because quieter voices never speak up. Smart perspectives stay hidden while the usual suspects take centre stage. Balance participation and draw out every valuable opinion with strategic facilitation.

"I want everyone in my team meetings to contribute equally. Ask me about the team dynamics and personality types of my team members who will be present. Then suggest specific techniques I can use to encourage participation from quieter members while keeping the more talkative ones engaged. Include exact phrases I can use to bring people into the conversation."

Vague next steps never happen. No one remembers who agreed to do what. Tasks fall through cracks and progress stalls between catch-ups. Your AI call recorder sends the meeting notes but no one really looks at them. Turn talk into action with clear ownership and deadlines.

"Create a system for tracking meeting outcomes and action items. Include: 1) Questions to ask during meetings to clarify ownership, 2) A template for documenting decisions and next steps, 3) Follow-up questions or messages to use between meetings. Base this on my team of [describe team] and our goals of [describe goals]."

Most meetings fizzle out as people check the time and mentally move on to their next task. The energy drops and opportunities get missed. End strong with clear takeaways and renew the motivation. Signpost what comes next so your team stays engaged long after the meeting ends. Make them excited to come back next time.

"Design a powerful closing format for my team meetings that reinforces key points and maintains energy. Include: 1) Questions that highlight progress and wins, 2) Ways to preview upcoming work that builds excitement, 3) A quick feedback system to keep improving. This needs to take under 5 minutes but leave everyone feeling motivated."

Transform your team meetings from energy-draining time wasters into productive sessions that people want to attend. Start with visionary icebreakers that set the right tone, communicate clear structure, and keep everyone in the zone. Drive action with proper tracking, and close with momentum that carries through to next time.

Move projects forward, don't slow them down. Get intentional and transform your meetings.